Pre-Departure Travel Checklist

Passport Requirements

• Passport must be valid for at least 6 months beyond your return date - many countries require this
• Ensure your passport has at least 2 blank pages for visas and entry stamps
• If renewing your passport, do so immediately and provide new details to your consultant
• Name on passport must exactly match your booking (including middle names if present)

Visa Requirements

• Check visa requirements for all countries on your itinerary - requirements vary by nationality
• Some visas require processing weeks/months in advance (e.g., Russia, Vietnam, Australia)
• Electronic visas (e-Visas) may be available for some destinations
• Ensure visa validity covers your entire stay in each country
• Some countries require proof of onward travel - your consultant can provide this

Visa requirements can change suddenly. Your consultant will provide the latest information.

Flights & Airport Transfers

• Provide your flight details to your consultant at least 3 weeks before departure
• If booking airport transfers through us, ensure flight details are accurate
• Consider arriving at least one day early to account for flight delays/cancellations
• For international flights, arrive at the airport 3 hours before departure

Pre/Post Trip Accommodation

• We can arrange additional nights before/after your trip (subject to availability)
• Early booking is recommended, especially during peak seasons
• Consider arriving early to adjust to time zones before your expedition begins

Rooming Preferences

• Single rooms available with supplement fee (subject to availability)
• Specify room preferences (twin/double) if traveling with others
• Special bedding requests (allergies, medical needs) should be communicated in advance

Special Requests & Activities

• Review your Essential Trip Information for special inclusions
• Optional activities may require advance booking - check with your consultant
• Notify us of any dietary restrictions, mobility concerns, or special needs
• Celebrating a special occasion? Let us know how we can help make it memorable

Travel Insurance

• Comprehensive travel insurance is mandatory for all Indigo Expedition trips
• Policy must cover:
  • Medical expenses (minimum $200,000 coverage)
  • Emergency evacuation and repatriation
  • Trip cancellation/interruption
  • Personal liability
  • Loss/theft of baggage and personal items
• COVID-19 coverage strongly recommended
• Purchase insurance immediately after booking to cover pre-departure cancellations
• Carry your insurance details with you during travel

Payments & Finances

• Final payment due 56 days before departure (90 days for polar expeditions)
• Credit cards may not be widely accepted - carry local currency
• Notify your bank of international travel to prevent card blocks
• Consider carrying backup payment methods (multiple cards, emergency cash)

Health Preparations

• Vaccinations: Check requirements 8-12 weeks before travel as some need multiple doses
• Prescriptions: Bring adequate supply of medications in original containers
• Medical Form: Complete and return any required health assessments
• Dental: Resolve any dental issues before departure
• Fitness: Our trips require moderate fitness - begin training if needed

Essential Items

• Documents: Passport, visas, insurance, flight details, emergency contacts
• Money: Mix of cards and local currency (small bills useful)
• Medications: Personal prescriptions plus basic first aid supplies
• Electronics: Universal adapter, power bank, cables
• Clothing: Check destination-specific packing list in your documents

Pro Packing Tips

• Pack light - you'll need to carry your own luggage
• Use packing cubes to organize your gear
• Bring a reusable water bottle and small daypack
• Include quick-dry clothing and layers for variable weather
• Pack essential medications in your carry-on